NHS Trust

NHS Logo

Project Portfolio Management Solution 

Background

NHS Trust (Anon) is one of the largest NHS organisations in the UK. With an annual budget exceeding £3 billion, and employing over 40,000 people, it is responsible for the effective delivery of high quality health services to over 1 million people.

The remit and responsibilities of the Project Management Office (PMO) had increased significantly with over 100 projects being managed at any one time. A project portfolio management solution was urgently required to manage the growing number and complexity of programmes and projects under its control.

With an over-reliance on manual reporting, using numerous excel spreadsheets, project reporting had become a very time-consuming process.

Solution

Working closely with a newly appointed PMO Manager and internal project management team, Bridgeall successfully delivered a project portfolio management solution configured to the specific needs of a busy NHS Project Management Office. The modern Cloud based application provides a ‘one-stop-shop’, consistent approach to project portfolio management, governance and reporting all from a single dashboard. Integration with Power BI reporting provides rich visual insights into programme and project performance.

Working jointly with the internal PMO Manager the following features were configured to suit their very specific requirements:

  • Dashboard functionality and usability.
  • Highlight report generation.
  • PMO reporting.
  • New project site creation.
  • RAID log generation.
  • View reports function.
  • Others.

Utilising SharePoint Online and incorporating Power BI, Microsoft’s interactive data visualisation platform, the solution provides a cost-effective way of standardising processes and documentation to support all stages of the project management lifecycle, negating the need for inefficient and ineffective spreadsheets. 

Bridgeall PMO for NHS Trusts

The solution, Bridgeall PMO for NHS Trusts, provides a highly configurable and low-cost option specific to the needs of busy Healthcare Project Management Offices. It provides a consistent approach to project portfolio management, governance and reporting at each stage of the project life-cycle, all from a single dashboard.

Especially in an era of tight budgetary constraints, the ability to deliver projects ‘on time, within budget’ has become mission critical to the efficient and effective delivery of NHS services. By improving the efficiency and effectiveness of project portfolio management, Bridgeall PMO supports the wider change agenda within healthcare. Easy to setup, it makes life easier for the busy Project Management Office, Senior Executives and Project Sponsors.

Based on our close working relationship, the NHS Trust now has a tailored, consistent and centralised way of running and managing projects providing Senior Management with real time insight into the current status of 100+ projects being managed at any one time. Rich functionality is provided through the whole project lifecycle.

Sharon Buchanan, Senior Project Manager at Bridgeall states:

“Building on our own extensive and successful experience of managing and delivering a broad range of client projects, Bridgeall were delighted to work with this key NHS client to configure our Cloud based Project Management Office solution to meet the specific needs of their extremely busy NHS PMO.

Working collaboratively with the senior NHS team, Bridgeall delivered a solution that provides the client with a single, consistent approach to managing, reporting and delivering projects. The solution provides significant efficiency savings and productivity improvements for this large Healthcare PMO in managing a large and diverse range of projects with multiple dependencies.

The staff effort required to produce project/programme status reports and budget updates was dramatically reduced. The internal project team were very keen to adopt the new solution, clearly understanding the massive benefits they would all derive from leveraging a single source of truth for project delivery.

This NHS client really understood project governance but needed to operate more efficiently. Bridgeall PMO has helped them deliver massive benefits in productivity. It has been a privilege to assist them in migrating from the original, highly manual processes to a streamlined application that works for them.” 

You can find out more about Bridgeall PMO, and request a free demo here.